Q. Circulation Policy

Clark Family Library - Circulation Policy 

Updated 10/19/2023 

The Clark Family Library is proud to not charge fines for overdue materials.  The library will only bill for damaged/lost/non-returned materials. 

POLICY 

  FOR STUDENTS, FACULTY, and STAFF 

• Students Faculty, and Staff must present a valid W&J College ID to check out materials. 

• Books/CDs are due at the end of the semester for students.  Faculty/Staff have a rolling 16-week checkout period.  Some books obtained through ILL (interlibrary loan) may have a shorter check out period.  Please verify your due date on your email receipt.  

• IRC Kits have a 3-week checkout period for students, faculty, and staff. 

• DVD loans are for 7 days for students, faculty, and staff. 

• Periodicals and newspapers do NOT circulate. 

• There is no limit on checkouts for students, faculty, and staff. 

Please inquire about renewing items at the User Services Desk, by calling 724-223-6070, or sending an email to asklib@washjeff.edu. 

The standard charge for lost/damaged/non-returned material is a $75 replacement cost fee PLUS a $25 processing fee.  Certain materials and equipment have a replacement cost equal to the purchase cost PLUS a $25 processing fee.   

Patrons will be notified automatically by our system via email when their material is almost overdue; overdue; 1 week overdue; 2 weeks overdue and marked as lost; and 3 weeks overdue and billed to your library account.  If the material has not been returned by this point, a library staff person will email the patron to let them know that if they do not return the material the fee will be transferred to the Business Office to be applied to their college account.   The library will FORGIVE/WAIVE the replacement charge fee and processing fee if the material is returned in good condition BEFORE we have purchased a replacement item (this does not apply to EZborrow/Interlibrary loan items).  If a patron has already paid for the lost material and has since found it, the library will refund the replacement charge fee if the material is returned in good condition within 4 weeks of the bill’s date (this does not apply to EZBorrow/Interlibrary Loan items).   

If you have questions, please stop by the User Services Desk, call 724-223-6070, or email asklib@washjeff.edu 

FOR COMMUNITY/ALUMNI USERS 

• Community and Alumni Users must present a valid ID card to borrow materials.   

• Community and Alumni Users can ONLY borrow books/CDs/Plays/Graphic Novels for a rolling 3-week checkout period.  

• No renewals.   

• There is a limit of 3 items for community and alumni users.  

• Please verify your due date on your email receipt.  

The standard charge for lost/damaged/non-returned material is a $75 replacement cost fee PLUS a $25 processing fee.  Certain materials have a replacement cost equal to the purchase cost PLUS a $25 processing fee.   

Patrons will be notified automatically by our system via email when their material is almost overdue; overdue; 1 week overdue; 2 weeks overdue and marked as lost; and 3 weeks overdue and billed to your library account.  If the material has not been returned by this point, a library staff person will email/call the patron to let them know that if they do not return the material that the fee will be transferred to the Business Office and an official invoice will be sent to their mailing address. Borrowing privileges will be blocked until materials are returned OR fees are paid. 

The library will FORGIVE/WAIVE the replacement charge fee and processing fee if the material is returned in good condition BEFORE we have purchased a replacement item.  If you have questions, please stop by the User Services Desk, call 724-223-6070, or email asklib@washjeff.edu.